Executive Assistant

Job Description

We are seeking a proactive Executive Assistant to support our management team in Bloemfontein. The successful candidate will be instrumental in managing schedules, facilitating communication, and ensuring efficient operations within our office.

Responsibilities

• Organize and coordinate meetings and appointments for executives.
• Handle confidential information with discretion.
• Assist in the preparation of meeting materials and follow up on action items.
• Develop and maintain filing systems, both physical and electronic.
• Support financial and administrative processes, including invoicing.
• Monitor office supplies and reorder as necessary.
• Provide general administrative support to the team as needed.

Requirements

Education

• Diploma in Business Administration
• Bachelor's degree preferred

Experience

• 3 to 5 years of experience in administrative support

Technical Skills

• Google Workspace
• Data Entry Software

Soft Skills

• Adaptability
• Interpersonal Skills

Certifications

• Administrative Assistant Certification
• Microsoft Office Specialist (MOS)

Languages

• English: Fluent
• Sesotho: Basic

Advantageous

• Experience with travel coordination: Proficient in arranging domestic and international travel for executives.
• Knowledge of local business culture: Understanding of South African business norms and practices.

Benefits

• Performance bonuses based on company profits
• Flexible working hours
• Employee discounts and perks
• Support for further education

Company Culture

• Innovation and Creativity: Our team is encouraged to think outside the box and bring forth new ideas.
• Work-Life Balance: We value work-life balance and offer flexible arrangements to meet our employees' needs.
• Diversity and Inclusion: We are dedicated to creating a diverse workforce and promoting inclusion at every level.