Executive Secretary

Job Description

As an Executive Secretary, you will play a crucial role in supporting our executive-level management. Your exceptional organizational and communication skills will ensure the smooth operation of the office and assistance in key administrative tasks.

Responsibilities

• Manage the CEO's calendar and schedule appointments.
• Prepare and coordinate meetings, including agendas and minutes.
• Manage all travel arrangements and logistics for the CEO and other executives.
• Handle incoming and outgoing communication on behalf of the CEO.
• Perform general administrative tasks such as filing, data entry, and document preparation.
• Develop and maintain strong relationships with key stakeholders.
• Organize company events and employee gatherings.
• Assist the executive team with various projects as needed.

Requirements

Education

• Diploma in Office Management/Administration or equivalent
• Professional certification in Office Management/Administration is an advantage.

Experience

• Minimum of 5 years of experience in an administrative role supporting executive-level management.

Technical Skills

• Microsoft Office Suite
• CRM Software
• Project Management Tools

Soft Skills

• Excellent Communication Skills
• Strong Attention to Detail
• Ability to Multitask

Languages

• English: Fluent

Advantageous

• Experience in Financial Services: Prior experience in a financial services environment is highly desirable.
• Event Planning and Coordination: Experience in organizing and coordinating corporate events.

Benefits

• Competitive salary ranging from R240,000 to R480,000 per annum.
• Health, dental, and vision insurance.
• Retirement plan with company matching.
• Flexible work hours and remote work options.
• Employee wellness programs.

Company Culture

• Collaboration: We foster a collaborative culture where all team members contribute to our success.
• Continuous Learning: We promote ongoing training and development to enhance skills.
• Inclusivity: We value diverse perspectives and aim to create an inclusive workplace.