Administrative Assistant

Job Description

We are searching for an Administrative Assistant to join our dynamic team in Port Elizabeth. The successful candidate will play a key role in supporting various administrative functions, ensuring smooth office operations. As an Administrative Assistant, you will be responsible for managing correspondence, maintaining filing systems, and providing excellent customer service to our clients. If you are organised, detail-oriented, and possess strong communication skills, we want to hear from you!

Responsibilities

• Respond to email and phone inquiries promptly and professionally.
• Prepare documents and reports for team meetings.
• Assist in coordinating special projects and company events.
• Manage travel arrangements for staff as needed.
• Ensure compliance with company policies and procedures.
• Keep track of office expenses and assist in budget management.
• Facilitate communication between departments.
• Conduct research and prepare summaries on various administrative topics.
• Provide input on process improvements for administrative tasks.

Requirements

Education

• High School Diploma or equivalent
• Diploma in Office Administration is preferred

Experience

• 2+ years in administrative support or customer service roles

Technical Skills

• Google Workspace
• CRM Software

Soft Skills

• Adaptability
• Problem-solving

Languages

• English: Fluent

Advantageous

• Customer service experience: Background in providing exceptional service in a front-line role.
• Time management skills: Ability to prioritize tasks effectively and meet deadlines.

Benefits

• Comprehensive medical aid coverage
• Contributions toward retirement savings
• Flexible working hours
• Support for continued education and training

Company Culture

• Open Communication: Transparency and honesty in communication is key to our culture.
• Innovation: We encourage innovative thinking and new ideas.
• Work-life Balance: We prioritize the well-being of our employees and support a healthy work-life balance.