Document Control Specialist

Job Description

We are seeking a skilled Document Control Specialist to join our Pretoria team. This role involves overseeing the document management process, ensuring all documents are accurately filed and accessible while adhering to compliance standards.

Responsibilities

• Oversee the lifecycle of documents from creation to archiving.
• Track document revisions and ensure the latest versions are accessible.
• Coordinate with legal teams to ensure documents meet compliance standards.
• Develop and implement streamlined processes for document management.
• Act as the main point of contact for document-related queries.
• Conduct audits on document management systems to identify improvement areas.
• Provide training to team members on document management practices.
• Ensure confidentiality and security of sensitive documents.
• Monitor document control metrics and provide insights for improvement.
• Assist in developing document management policies and procedures.

Requirements

Education

• Bachelor's degree in Records Management or a related field
• Master's degree is desirable

Experience

• 5+ years of experience in documentation and contract management

Technical Skills

• Contract Management Software
• Data Analysis

Soft Skills

• Project Management
• Teamwork

Certifications

• Project Management Professional (PMP)
• Six Sigma Green Belt

Languages

• English: Fluent

Advantageous

• Proficiency in Contract Negotiation: Ability to assist in contract negotiations with clients and suppliers.
• Familiarity with Quality Management Systems: Experience in implementing quality management processes related to documentation.

Benefits

• Comprehensive health cover including dental and vision
• Retirement fund contributions
• Work-life balance initiatives
• Training and career progression support

Company Culture

• Innovation-Driven: We encourage creative thinking and seek innovative solutions to improve our processes.
• Employee Wellbeing Focus: Our culture supports the well-being of employees and provides resources to maintain a healthy work-life balance.
• Empowerment: We empower our employees to take initiative and lead projects, fostering a sense of ownership and accountability.